GreenSideUp Landscapes is Brisbane's leading premium residential landscape design and construction company. Delivering large-scale projects across Brisbane and the South-East Queensland region, we've built a reputation for transforming outdoor spaces into bold, lasting pieces of artistry - and a team culture that's just as impressive as the work we produce.
The Role
This is a pivotal role for someone who thrives in a fast-paced environment and genuinely enjoys being the connective tissue of a busy, growing business. GreenSideUp Landscapes is seeking a confident, organised and commercially minded Sales & Administration Coordinator to work closely with the leadership team - managing the day-to-day administrative, sales support and executive assistance functions that keep GreenSideUp operating at its best.
If you're the kind of person who takes ownership, does things properly and gets satisfaction from keeping a business running smoothly - this role was built for you.
Key Responsibilities
- Handle inbound sales enquiries with confidence, warmth and professionalism - supporting the client pipeline and following up leads
- Prepare professional business documents including proposals, contracts, correspondence and project documentation
- Assist in the preparation of presentation and capability materials
- Maintain accurate data entry and records across job management and CRM systems
- Produce clear and accurate reports on business performance, job tracking and pipeline activity
- Manage scheduling and calendar coordination for the Business Management and leadership team - consultations, site visits, meetings and project milestones
- Provide executive and personal assistant support to the Business Management, including travel and accommodation arrangements, personal task management and ad hoc requests
- Manage and triage incoming communications - phone, email and enquiries - on behalf of the team
- Organise team events, meetings, catering and company functions
- Coordinate supplier relationships, orders and general office management
- Assist with business systems, process documentation and general operational improvements
Essential Requirements
- Confident and personable in sales conversations - comfortable following up and nurturing leads
- Highly organised with exceptional attention to detail
- Strong written and verbal communication skills
- Demonstrated experience in an administration, sales support or EA/PA capacity
- Proficient in Microsoft Office Suite
- A self-starter who takes ownership and gets things done without being micromanaged
Highly Regarded
- Experience with job management software such as ServiceM8, Buildertrend or similar
- Prior experience as an Executive Assistant or Personal Assistant
- Background in construction, landscaping, trades or a similar project-based industry
About You
You're sharp, proactive and take real pride in how you manage your responsibilities. You're comfortable wearing multiple hats - from high-level executive support to rolling up your sleeves on the admin tasks that keep everything ticking. You communicate clearly, handle sensitive information with discretion, and you bring a calm, professional energy to a fast-moving environment.
What We Offer
- A full-time office-based role within a professional, forward-thinking company
- A positive, high-energy team culture where your contributions are genuinely seen and valued
- Monthly 1-on-1 meetings to support your personal and professional development goals
- Monthly team BBQ and social events, plus golf days, camp trips and our annual awards night
- Strong, hands-on support from management - you won't be navigating things alone
- Real opportunity to grow with the business long-term
- A consistent pipeline of exciting, high-end projects to support
How to Apply
If you're someone who takes pride in doing things properly and wants to be a key part of a business that sets the standard in Brisbane's landscaping industry, we'd love to hear from you.
